Terms & Conditions
BeachPoint Cottages Terms and Conditions – Please read this carefully as your stay at BeachPoint Cottages is subject to the following.
NON-COMPLIANCE WITH THESE RULES CAN RESULT IN EVICTION
PETS MUST BE APPROVED AND THERE IS NO SMOKING IN ANY COTTAGE
It is BeachPoint Cottages’ goal to provide our guests with a clean and fully functional vacation cottage. The terms & conditions in this document are designed to ensure that these properties are kept in this condition for all of our guests. Please read them carefully, and understand that Payment of the booking deposit will be your acceptance of these terms and conditions.
CHECK-IN: 3:00 pm ET CHECK-OUT: 11:00 am ET
AFTER HOURS CHECK-INS: If guest will arrive after 5PM ET, it is guest’s responsibility to contact BeachPoint in advance of guest’s arrival during regular hours of operation to arrange for late check-in. There is no refund for late arrivals or early departures.
PAYMENT: 35% of the total reservation is due at the time of booking to hold the reservation.
Unless other specific arrangements are made in writing, your final balance is due a minimum of 7 days prior to your arrival.
For Reservations for stays between January 1- May 30 and for holidays, final payment must be made at least 30 days prior to your arrival.
It is the guest’s responsibility to contact us directly to pay the balance ahead of arrival.
TAX and FEES: All accommodations are subject to 12% Sarasota county/Florida state accommodation tax.
CANCELLATIONS: The time factor is critical in vacation rentals and your deposit will hold this rental off the market for a period of time. If a reservation is cancelled in writing more than 60 days before arrival, deposit funds will be refunded minus a $50 administrative fee. If less than 60 days, the deposit will be forfeited. Under some special conditions, we may be able to offer to hold your deposit for a future stay.
WRITTEN NOTICE IS REQUIRED FOR ALL CANCELLATIONS.
For Reservations for stays from January 1 – May 1 and holidays, there is NO REFUND of deposit.
TRIP INSURANCE: The purchase of travel insurance is strongly recommended to cover circumstances arising that will prevent you from taking your vacation. Guests who purchase travel insurance will be provided refunds for cancellation or trip interruption subject to the terms and conditions of their selected travel insurance policy.
You can compare insurance providers and purchase trip insurance online here. Travel insurance options include cancellation, interruption of trip, medical evacuation and medical insurance.
If you elect to decline this coverage, you do so fully understanding our cancellation policy.
TRIP INTERRUPTION: If guest shortens their stay resulting in an early departure after they have checked in, no refunds will be provided for the nights not used. If a non-arrival, late arrival, early departure, cancellation or alteration results in a loss of revenue to BeachPoint Cottages, it will be charged to the guest. The loss can be avoided if travel insurance is purchased and the reason for cancellation is covered under the travel insurance policy.
There is no refund for early departure due to rain, red tide or other natural disasters. Again, we suggest travel insurance. Guests covered under travel insurance may be exempt from this loss if the reason for cancellation is covered under the policy.
HURRICANES: If there is a mandatory evacuation of Siesta Key, guest will be refunded for the specific nights of the evacuation.
BeachPoint Cottages reserves the right to cancel any reservation subject to issuing a full refund.
REFUNDS: Refunds issued by BeachPoint Cottages will be processed no more than 30 days after departure date of original stay.
DOGS: BeachPoint Cottages is dog friendly, but if you are bringing any animal, it must be pre-approved and registered with us at the time your reservation is made. Dogs are permitted in selected cottages, but only with the approval of BeachPoint Cottages. We require the name, weight, age and breed at time of registration. There are limitations on weight (30 lbs) and breed.
All approved dogs are permitted and there is a $20 non-refundable nightly cleaning charge per dog. Guests are limited to one dog per cottage (unless otherwise authorized in writing).
We reserve the right to refuse occupancy if a guest arrives with an animal that has not been pre-approved by management. Dog cleaning fee must be paid before arrival. Evidence of unapproved animals on premises may result in eviction.
All dog breeds must be approved by BeachPoint Cottages’ and have a friendly temperament to strangers (other guests, maintenance contractors, owners, children, other pets on property, etc.) Dog(s) must be completely house-trained and not have any chewing, scratching or digging habits. All dogs must have current shots and currently be treated for fleas. Dogs will be kept on leash when outside of the cottage.
Sarasota County has a leash law and does not permit dogs on the beach on Siesta Key. If you have any questions or concerns regarding making a reservation with a dog, please call or email us before making a reservation.
ALL SUITES ARE NON SMOKING: Any evidence of smoking in suites (odor, evidence of smoke detector tampering, ashes, butts, burn marks or holes, etc.) will result in an automatic $300.00 fee and any expenses incurred to remove smoke damages.
If you smoke in the unit’s patio area, all windows and doors must be closed to keep smoke out. We provide outdoor ashtrays in common areas, but please respect others. Please do not smoke in areas with non-smoking guests.
CONFIRMATION OF RESERVATION: A confirmation of your reservation will be promptly emailed to you during business hours when you book online. If not received within two hours during business hours, please contact the office to resend. Check your spam for the subject line: “Your Reservation at BeachPoint Cottages”.
If you elect to have BeachPoint Cottages make the reservation for you, the system will automatically send you a confirmation email containing a link to these terms and conditions. Payment of the booking deposit will be the acceptance of the terms and conditions.
ACCIDENTS, INJURY OR LOSS: The owners, staff and management of BeachPoint Cottages are not responsible for accidents, injury, or loss of personal belongings of any kind. Guests shall indemnify and hold harmless BeachPoint Cottages from any and against all liabilities, claims, expenses, fees, loss of use of actions of any and any kind arising out of renters or their guests use and occupancy of the premises and amenities. The management is not responsible for accidents, injury or loss of personal belongings of any kind.
ACCEPTANCE OF TERMS AND CHARGES:
By checking the “I have read and I accept the terms and conditions for this booking” box on the website, guest hereby acknowledges that guest has read the above reservation rental agreement and agrees to all terms of this agreement. If you elect to have BeachPoint Cottages make a reservation for you by telephone, the system will automatically send you a confirmation email containing a link to our terms and conditions. Your payment of the deposit will be your acceptance of those terms and conditions.
Guest hereby authorizes BeachPoint Cottages to charge guest’s credit card for all charges arising from guest’s stay at this property, including but not limited to unpaid rents, damages / lost rents due to damages, pet damages, smoking evidence, or any other damage or expense incurred by guest’s stay.
BeachPoint Cottages reserves the right to change these terms and conditions at any time without prior notice. In the event that any changes are made, the revised terms and conditions shall be posted on this website immediately. Please check the latest information posted herein to inform yourself of any changes.