Terms & Conditions
BeachPoint Cottages Terms and Conditions – Please read this entire document carefully as your stay at BeachPoint Cottages is subject to the following. NON-COMPLIANCE WITH THESE RULES CAN RESULT IN EVICTION
ANY DOG MUST BE PRE-APPROVED
THERE IS ABSOLUTELY NO SMOKING IN ANY COTTAGE
MINIMUM AGE FOR RENTAL IS 21 YEARS OLD
It is BeachPoint Cottages’ goal to provide our guests with a clean and fully functional vacation cottage. The terms & conditions in this document are designed to ensure that these properties are kept in this condition for all of our guests. Please read them carefully, and understand that your payment of the booking deposit will confirm your acceptance of these terms and conditions. Extended stays have additional terms and conditions based on length of stay which will be provided in writing prior to booking.
CHECK-IN: 3:00 pm ET CHECK-OUT: 11:00 am ET
AFTER HOURS CHECK-INS: If guest will arrive after 5PM ET, it is guest’s responsibility to contact BeachPoint in advance of guest’s arrival during regular hours of operation to arrange for late check-in. There is no refund for late arrivals or early departures.
DEPOSIT PAYMENT: 35% of the total reservation is required at the time of booking to hold the reservation.
Unless other specific arrangements are made in writing, your final balance is due a minimum of 30 days (non-refundable dates) or 14 days (refundable dates) prior to your arrival.
Reservations for stays between December 17 – May 31 and for all holidays (July 4th, Thanksgiving, Christmas, New Years, Mothers’ Day & Fathers’ Day) final payment must be made at least 30 days prior to your arrival. Those deposits and balance payments are all non-refundable once made.
Although we generally send courtesy reminder texts, is the guest’s responsibility to contact us directly to pay the balance ahead of arrival.
CANCELLATIONS: WRITTEN NOTICE IS REQUIRED FOR ALL CANCELLATIONS.
The time factor is critical in vacation rentals and your deposit will hold this rental off the market for a period of time. We have both refundable and non-refundable reservation dates.
Deposits paid for reservations between June 1 and December 16 (with the exception of holidays*) are refundable under these conditions:
If the reservation is cancelled in writing more than 60 days before arrival, deposit funds will be refunded minus a $50 administrative fee.
If cancelled less than 60 days in advance, the deposit will be forfeited.
ALL reservations for stays from December 17 – May 31 and holidays, are non-refundable and there is NO REFUND of the deposit OR the balance payment after it is made.
*HOLIDAYS: Day of and some surrounding dates for the following: July 4th, Thanksgiving, Christmas, New Years, Mothers’ Day & Fathers’ Day
TRIP INSURANCE: We highly suggest trip insurance. The purchase of travel insurance is strongly recommended to cover circumstances arising that will prevent you from taking your vacation. Guests who purchase travel insurance may be provided refunds for cancellation or trip interruption subject to the terms and conditions of their selected travel insurance policy.
You can compare insurance providers and purchase trip insurance online here. Travel insurance options include cancellation, interruption of trip, medical evacuation and medical insurance.
If you elect to decline this coverage, you do so fully understanding our cancellation policy.
TRIP INTERRUPTION: If guest shortens their stay resulting in an early departure after they have checked in, no refunds will be provided for the nights not used. If a non-arrival, late arrival, early departure, cancellation or alteration results in a loss of revenue to BeachPoint Cottages, it will be charged to the guest. The loss can be avoided if travel insurance is purchased and the reason for cancellation is covered under the travel insurance policy.
There is no refund for early departure due to rain, red tide or other natural disasters. Again, we suggest travel insurance. Guests covered under travel insurance may be exempt from this loss if the reason for cancellation is covered under the policy.
HURRICANES: Trip insurance is recommended. A potential storm does not change our cancellation policy. If there is a mandatory evacuation of Siesta Key, guests will be refunded for the specific nights of the evacuation.
TAX and FEES: All accommodations are subject to 12% Sarasota county/Florida state accommodation tax.
BeachPoint Cottages reserves the right to cancel any reservation subject to issuing a full refund.
REFUNDS: Refunds issued by BeachPoint Cottages will be processed no more than 30 days after departure date of original stay.
OCCUPANCY: Maximum occupancy is clearly stated on our website for each specific cottage. Children are defined as 12 and under. Over age 12 is considered an adult for purposes of occupancy. BeachPoint Cottages reserves the right to refuse occupancy or evict guests if maximum occupancy is exceeded in a cottage.
DOGS: BeachPoint Cottages is dog friendly, but if you are bringing any animal, it must be pre-approved and registered with us at the time your reservation is made. See full details of our dog policy here.
Dogs are permitted in selected cottages, but only with the pre-approval of BeachPoint Cottages. We require the name, weight, age and breed at time of registration. There are strict limitations on weight (30 lbs or less) and breed. Let us know about your canine companion when you request a reservation. Dogs are permitted in selected cottages only. We do not accept reservations without guaranteeing a particular room until check-in. We are not set up like a short-stay hotel.
For all approved dogs, there is a $20 per night non-refundable cleaning charge per dog. Guests are limited to one dog per cottage (unless otherwise authorized in writing).
We reserve the right to refuse occupancy if a guest arrives with an animal that has not been pre-approved by management. Dog cleaning fee must be paid before arrival. Evidence of unapproved animals on premises may result in eviction.
All dog breeds must be approved by BeachPoint Cottages’ and have a friendly temperament to strangers (other guests, maintenance contractors, owners, children, other pets on property, etc.) Dog(s) must be completely house-trained and not have any chewing, scratching or digging habits. All dogs must have current shots and currently be treated for fleas. Dogs will be kept on leash when outside of the cottage.
Sarasota County has a leash law and does not permit dogs on the beach on Siesta Key. If you have any questions or concerns regarding making a reservation with a dog, please call or email us before making a reservation.
ALL SUITES ARE NON SMOKING: Any evidence of smoking in suites (odor, evidence of smoke detector tampering, ashes, butts, burn marks or holes, etc.) will result in an automatic $300.00 fee plus any expenses incurred to remove smoke damages.
If you smoke in the unit’s patio area, all windows and doors must be closed to keep smoke out. We provide outdoor ashtrays in common areas, but please respect others. Please do not smoke in common areas, covered tikis or other areas with non-smoking guests. We provide outdoor ashtrays and expect no cigarette butts elsewhere.
CONFIRMATION OF RESERVATION: A confirmation of your reservation will be promptly emailed to you during business hours when you book online. You should immediately check to confirm that the dates and other details are correct. If not received within two hours during business hours, please contact the office to resend it. Check your spam for the subject line: “Your Reservation at BeachPoint Cottages”.
If you elect to have BeachPoint Cottages make the reservation for you, the system will automatically send you a confirmation email containing a link to these terms and conditions. Your payment of the booking deposit will be the acceptance of the terms and conditions.
ACCIDENTS, INJURY OR LOSS: The owners, staff and management of BeachPoint Cottages are not responsible for accidents, injury, or loss of personal belongings of any kind. Guests shall indemnify and hold harmless BeachPoint Cottages from any and against all liabilities, claims, expenses, fees, loss of use of actions of any and any kind arising out of renters or their guests use and occupancy of the premises and amenities. The management is not responsible for accidents, injury or loss of personal belongings of any kind.
ACCEPTANCE OF TERMS AND CHARGES:
By checking the “I have read and I accept the terms and conditions for this booking” box on the website, guest hereby acknowledges that guest has read the above reservation rental agreement and agrees to all terms of this agreement.
Reservations Made by Telephone:
If you elect to have BeachPoint Cottages make a reservation for you by telephone, the system will automatically send you a confirmation email containing a link to our terms and conditions. Your payment of the deposit will be your acceptance of those terms and conditions.
Guest hereby authorizes BeachPoint Cottages to charge guest’s credit card for all charges arising from guest’s stay at this property, including but not limited to unpaid rents, damages / lost rents due to damages, pet damages, smoking evidence, or any other damage or expense incurred by guest’s stay.
BeachPoint Cottages reserves the right to change these terms and conditions at any time without prior notice. In the event that any changes are made, the revised terms and conditions shall be posted on this website immediately. Please check the latest information posted herein to inform yourself of any changes.